Central Store & Purchase Section


Form - Purchase Procedure

S. No. Form No. Title / Description Applicability / Use Case Remarks View Forms
A Annexure I Delegation Power Non -Consumable Items Download
B Annexure II Delegation Power Consumable Items Download
1 Check List Procurement Process Checklist To be attached and filled for each procurement file to ensure compliance at each stage (from initiation to payment). Mandatory for all purchases; ensures process transparency. Download
2 Form G1 Administrative Approval for GeM Items (Upto Rs.50,000) To be used for procurement of items through GeM portal where the estimated value is up to Rs.50,000. For direct purchase via GeM; includes indenter, coordinator, and HoD approvals. Download
3 Form G 2.1 Administrative Approval for GeM Items (Above Rs.50,000 & Up to Rs.10,00,000) Used for seeking administrative approval for procurement of GeM items where the value is above Rs.50,000 and up to Rs.10,00,000. Must be accompanied by specifications (Appendix 1) and declaration. Use Form G2.2 for bid-based procurement. Download
4 Form G 2.2 Administrative Approval for GeM Items (Bid Process, Above Rs.50,000 & Up to Rs.10,00,000) Used when items are procured via bid process on GeM (within Rs.50,000 – Rs.10,00,000). Constitutes tender committee and outlines the process for bid-based procurement. Download
5 Form G3 Administrative Approval for GeM Items (Above Rs.10,00,000) For procurement of GeM items where the value exceeds Rs.10,00,000. Requires tender committee formation. For cases above ₹50 lakh, approval from FC and BoG is mandatory. Download
6Form NG 1Administrative Approval for Non-GeM Items (Upto Rs.1,00,000)For procurement of items not available on GeM (after GeM search) and value up to Rs.1,00,000.GeM unavailability certificate to be attached. Download
7Form NG 2Administrative Approval for Non-GeM Items (Above Rs.1,00,000 & Up to Rs.10,00,000)For procurement of Non-GeM items via LPC or tender, value above Rs.1,00,000 & up to Rs.10,00,000.GeM unavailability certificate to be attached. Local Purchase Committee/Tender Committee formation required. Download
8Form NG 3Administrative Approval for Non-GeM Items (Above Rs.10,00,000)For procurement of Non-GeM items (not available on GeM) via tender, value above Rs.10,00,000.Requires tender committee formation and BoG/FC approval above Rs.50 lakh. Download
9DeclarationDeclaration by IndenterTo be submitted along with every administrative approval form (G1, G2.1, G2.2, G3, NG1, NG2, NG3) and detailed specifications.Certifies existing stock check and genuine requirement. Download
10Form PACProprietary Article CertificateUsed for proprietary/single source purchases as per GFR 166Must be attached for PAC procurements. Download
11Form UBApproval to Upload the BidTo be used for seeking approval to upload bid documents on GeM/CPPP portal after committee recommendation.Must mention bid timelines, committee details, and is approved by competent authority. Download
12Form TE-BTechnical Comparative StatementUsed for technical comparison and qualification before opening price bidRequired in tender/bid evaluations, signed by committee. Download
13Form TE NG 2Technical and Price Comparative Statement (Non-GeM)Used for technical & price comparison for Non-GeM bidsCommittee certifies compliance, L1, recommendation. Download
14Form FEFinancial Comparative StatementComparative statement for financial bidsIndicates L1, attaches financial evaluation, for committee use. Download
15Form FAFinancial Approval for ProcurementUsed for financial approval of procurement after evaluation of bids/quotationsShows details of L1, evaluated items, signatures. Download
16Form IPCInternal Purchase Committee FormFor procurement proposals (Rs.5–10 lakh) to be placed before IPC for approvalShows all approvals, bid/tender details, committee signatures. Download
17Form PCAgenda for Purchase CommitteeUsed to place agenda before Purchase Committee for approval of specific itemsUsed for all types of procurement as per agenda item. Download
18Form D-POSubmission for Purchase Order ApprovalSubmission to Director for approval to place purchase order post committee recommendationFor orders above Rs.10 lakh. Download
19Form R-PO (G)Note to Registrar for GeM Purchase OrderRequest to Registrar to place order via GeM (Direct/Bidding) after approvalsFor GeM POs, to be routed through Registrar. Download
20Form BC-RBill Certificate (Recurring Expenditure)Preparing the Bill certificate after received and verified the materialsSent it to Account Section for payment. Download
21Form BC-NRBill Certificate (Non-Recurring Expenditure)Preparing the Bill certificate after received and verified the materialsSent it to Central Store & Purchase Section. Download
22CPPP Order Format
  • 1. Purchase Order
  • 2.Specifications
  • 3. Terms & Condoitions
  • 4. Performance Security Format
    		•  Download(Document 1)
    Download(Document 2)
    Download(Document 3)
    Download(Document 4)

    Staff Details

    Dr. J. Venkataramanaiah

    Dr. J. Venkataramanaiah

    Faculty In-Charge

    Phone 0261 2201596

    Chitranjan

    Dr. Vivek Garg

    Additional Faculty In-Charge

    Phone (O)0261-2201707

    Chitranjan

    Shri. Chitranjan Sharma

    Additional Superintendent

    Phone (O)0261-2201725

    Akash Sharma

    Shri. Akash Sharma

    Senior Assistant

    Phone -

    Nikhil Brar.

    Shri. Nikhil Brar

    Senior Assistant

    Phone (O)0261-2201555

    Vrunda T Parekh

    Ms. Vrunda T. Parekh

    Junior Assistant

    Phone 0261-2201726

    Maitry S Shoemaker

    Ms. Maitry S. Shoemaker

    Office Attendant

    Phone -